SharePoint
TidalHealth Employee Directory
Connecting 5,000+ Healthcare Heroes
A comprehensive Power Apps solution that revolutionizes how TidalHealth employees connect and collaborate. This mobile-first directory combines self-service profile management with intelligent search capabilities, supervisor approval workflows, and seamless integration with Microsoft Entra ID and SharePoint.
Year
2024
Platform
Power Platform
Tech Stack
Power Apps, Power Automate
Users
5,000+ Employees
The Challenge
TidalHealth's existing employee directory was outdated, difficult to search, and lacked mobile accessibility. With over 5,000 employees across multiple locations and departments, staff struggled to find the right contacts quickly, especially during critical healthcare situations where time is essential.
Key challenges included:
- Outdated contact information with no self-service update capability
- Limited search functionality - only basic name searches
- No mobile access for staff on the move throughout the hospital
- Lack of employee photos making identification difficult
- No way to search by skills, expertise, or keywords
- Manual update process creating administrative burden
- No integration with existing Microsoft Entra ID (Azure AD)
- Inability to add personal bios or professional information
The healthcare system needed a modern, mobile-first solution that would empower employees to maintain their own profiles while ensuring data accuracy through supervisor oversight.
Requirements
- ✓Mobile-first design
- ✓Self-service updates
- ✓Supervisor approval workflow
- ✓Custom profile photos
- ✓Keyword search capability
- ✓Employee bios
- ✓Entra ID integration
- ✓SharePoint data storage
The Solution
I developed a comprehensive Power Apps solution that transforms employee connectivity at TidalHealth. By combining the power of Power Apps, Power Automate, SharePoint, and Microsoft Entra ID, the solution delivers a seamless, mobile-first experience that empowers employees while maintaining data integrity.
Self-Service Profiles
Employees can update their contact information, upload custom profile photos, add professional bios, and maintain keywords for enhanced discoverability.
Approval Workflows
Power Automate workflows ensure data accuracy by routing profile updates to supervisors for approval before changes go live.
Mobile-First Design
Optimized for Power Apps mobile, allowing staff to search and connect with colleagues from anywhere in the hospital system.
Intelligent Search
Advanced search capabilities including name, department, role, keywords, and expertise areas for quickly finding the right person.
Rich Profiles
Custom profile photos, professional bios, contact details, and searchable keywords create comprehensive employee profiles.
Seamless Integration
Combines SharePoint lists for data storage with Microsoft Entra ID for authentication and user synchronization.
Key Features & Capabilities
Employee Self-Service
- •Update contact information including phone, email, and office location
- •Upload and crop custom profile photos for better recognition
- •Add professional bios highlighting experience and expertise
- •Maintain searchable keywords for skills and specializations
- •View and edit pending changes before supervisor approval
Search & Discovery
- •Search by name, department, role, or custom keywords
- •Filter results by location, department, or expertise
- •Quick access to frequently contacted colleagues
- •Department browsing for organizational navigation
- •Real-time search suggestions and auto-complete
Workflow Automation
- •Automated approval routing to direct supervisors
- •Email notifications for pending approvals
- •Reminder system for overdue approvals
- •Audit trail of all profile changes
- •Bulk approval capabilities for supervisors
Technical Architecture
- •SharePoint lists for scalable data storage
- •Microsoft Entra ID for authentication and user sync
- •Power Automate for workflow orchestration
- •Responsive design for all device types
- •Offline capability for mobile users
Mobile-First Experience
Power Apps Mobile Excellence
The directory was designed from the ground up for mobile use, recognizing that healthcare professionals are constantly on the move. The Power Apps mobile experience provides instant access to colleague information, whether staff are at nursing stations, in patient rooms, or moving between facilities.
Touch-Optimized Interface
Large buttons and swipe gestures for easy navigation
Quick Actions
One-tap calling, emailing, and messaging directly from profiles
Offline Access
Critical contact information available even without connectivity
Camera Integration
Take and upload profile photos directly from mobile devices
Power Apps Mobile
Available on All Platforms
iOS
Android
Web
Impact & Results
5,000+
Active Users
85%
Profile Completion Rate
<3s
Average Search Time
95%
User Satisfaction
Transformational Benefits
Operational Efficiency
- • 75% reduction in time to find contacts
- • Eliminated manual directory update process
- • Improved inter-department collaboration
- • Faster response times in critical situations
Employee Experience
- • Self-service empowerment for profile management
- • Enhanced professional visibility through bios
- • Better colleague discovery through keywords
- • Mobile access from anywhere in the hospital
Technologies & Tools
Power Apps
Application Platform
Power Automate
Workflow Automation
SharePoint
Data Storage
Entra ID
Authentication
"The new employee directory has transformed how our staff connect and collaborate. The ability to search by expertise and keywords has been invaluable for finding the right specialist quickly, especially in time-critical situations."
Hospital Administrator
TidalHealth
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